AGENDA
NOTICE IS HEREBY GIVEN that an ORDINARY MEETING of Bishopthorpe Parish Council will be held on Tuesday, 22nd March 2022 commencing at 7.00pm in the Village Hall, Main Street. Date of posting: Wednesday 16th March 2022.
1
Recording of meeting
– The right to record,
film and to broadcast meetings of Bishopthorpe Parish Council, its
committees, sub committees and any joint committees is established
under the Openness of Local Government Regulations 2014.
Bishopthorpe Parish Council is committed to being open and
transparent in the way it conducts its decision making and
therefore such recording is permitted under the lawful direction of
Bishopthorpe Parish Council. Full rules for recording are available
from the Clerk and those people recording any meeting will be
deemed to have accepted them whether they have read them or not.
All recording must be undertaken in an obvious way and the wishes
of any members of the public who do not want to be recorded must be
respected. All persons recording the meeting are reminded
that the ‘Public Participation’ period at the beginning
of the meeting is not part of the formal meeting.
2 Apologies for absence(including notice if potentially leaving part way through the meeting)
3 Declarations of Interest. At this point Councillors are asked to declare any prejudicial interest they may have in the business on this agenda.
4 Minutes of Meeting 22nd February, 2022.
5 Consideration of Planning Mattersand recommendations of the Planning Group.
5.1 Notice of Applications Received
5.1.1 1a Main Street. Work to one Himalayan Cedar tree – reduce height by up to two metres; crown thing by 20%, lateral prune eastern canopy by up to two metres – tree works in Conservation Area. 22/00414/Tree Conservation Area
5.1.2 Manor Cottage, Middlethorpe - exempt works to remove willow and prune conifers in a Conservation Area
5.1.3 The Chase, Hardgraves Mews Church Lane – Pollard one Eucalyptus tree to between two and five metres to maintain as a tall bush – tree works in a Conservation Area. 22/00519/Tree Conservation Area
5.1.4 Ebor Hotel, 46 Main Street. Fell two Sycamore, two Conifer, one Cherry and one Hawthorne – tree works in a Conservation Area. 22/00572/Tree Conservation Area
5.2 Notice of Decisions Given (Parish Council decisions are in brackets)
5.2.1 12 Harcourt Close. Side extension and porch to front. 22/00028FUL. (No Objection) Approved
5.3 Large Householder Extension Notifications
5.3.1 None
5.4 Other Planning Matters
5.4.1 PROW – Section 53 Wildlife and Countryside Act 1989 – Application to record a public footpath from Chantry Lane, Bishopthorpe to Ferry Lane, Bishopthorpe – update Cllr Harrison
5.4.2 Email from Caroline Osbourne, Planning Enforcement Officer, City Council - Bishopthorpe moorings, Ferry Lane, York
6 Services
6.1 Village Hall Management Committee
6.1.1 Management Committee Report – update Cllr Thornton
6.1.2 Village Hall Trustee Dispensation to be re-signed to include Cllr Hunt and Cllr Astbury
6.1.3 Carbon Monoxide Alarm installation – update Cllr George
6.2 Sports and Leisure Management Report
6.2.1 Management Committee Report – update Cllr Nicholls
6.2.2 Request from Junior Footballers to place a keypad on the wall of the Sports Pavilion / Village Hall
6.2.3 Internal alterations to building – update Cllr Nicholls
6.2.4 Cricket scorebox rebuild – update Cllr Nicholls
6.2.5 The Queen’s Platinum Jubilee – planned celebrations in Bishopthorpe on Ferry Lane sports field / beacon lighting –update
6.3 Finance Committee
6.3.1 Committee Report – update Cllr. Harrison
6.3.2 Defibrillators – update Cllr Harrison
6.3.3 Agree 2022/23 precepts – proposed - White Rose £340, Cricket Club £650 and BUFC £700, Bishopthorpe Playgroup £1,300 (last paid June 2021) and York Marine Services £2,850.
6.4 Field 84, Riverside and Footpaths Working Party
6.4.1 Update – update Cllr. Jemison
6.5 Youth Support and Children’s Recreation
6.5.1 Monthly Park inspection update
6.5.2 Repairs to wooden boards and quote for replacement cushion-fall bark – update Cllr Jemison
6.5.3 Painting floor markings for new games at the end of the park on the tarmac area – update
6.6 Allotments
6.6.1 Monthly Report – Cllr. George
6.6.2 Excess water usage at Appleton Road site – update Cllr George
6.7 Senior Citizens Support, Vernon House and Accessibility Issues
6.7.1 Monthly Report – Cllr. Green
6.8 Web Site Management
6.8.1 Monthly Report – Cllr. Conley
6.9 Bishopthorpe Library
6.9.1 Monthly Report – update Cllr. Conley
6.10 Environmental and Sustainability
6.10.1 Monthly Report – Cllr. Conley
6.10.2 Potential purchase of telephone kiosk on main street – update Cllr George
6.10.3 Sustrans Route – Installation of a bench on the solar planet way, email from Lee Thomson
6.11 Community Emergency Planning
6.11.1 Committee Report – update Cllr Nicholls
6.12 Bishopthorpe Orchard
6.12.1 Update – update Cllr. Green
7 Financial Transactions
7.1 Payments to Approve
7.1.1 Cheque / Direct Debit Payments
Amounts paid December |
|
Monthly direct debit to E-On Sports Pavilion Electricity (due month end) |
0.00 |
Monthly direct debit to E-On Village Hall Electricity |
354.15 |
Monthly direct debit to E-On Village Hall Gas (due month end) |
0.00 |
The Renewable Energy Co. Vernon House Electricity |
33.30 |
PlusNet – Village Hall Wi-Fi connection monthly charge (paid 3/3) |
26.40 |
PlusNet – Vernon House Wi-Fi connection, monthly charge (paid 3/3) |
26.40 |
|
|
Total Amount paid |
£440.25 |
7.1.2 On- Line banking payments
Amounts paid |
|
|
|
Clerk’s Salary |
700.00 |
Clerk’s Expenses- (Files for accounts / minutes 2022/23 £17.81, A5 value copy paper – 5 reams £20.12) |
37.93 |
Fireangel Carbon Monoxide Alarm for Village Hall |
22.99 |
M Haynes - Village Hall Facilities Manager |
437.50 |
Village Hall Facilities Manager expenses (bakeware set £2.99, Kitchen supplies £5.75) |
35.74 |
C Julie Bradley - Vernon House Caretaker |
250.00 |
C Julie Bradley - Vernon House Caretaker expenses |
0.00 |
C Henk – Sports Pavilion cleaning |
120.00 |
C Henk – Sports Pavilion cleaning expenses |
0.00 |
A Powell – Sensory Garden gate daily opening / locking |
84.00 |
York Wi-Fi Solutions – monthly support and maintenance package |
24.00 |
Dennis King Electrical Ltd – Replace two lights in Sports Pavilion toilets |
94.93 |
Payment to clerk - to supply deeds to York Marine Services - Feb 2021 |
50.00 |
R Clark – Locking / unlocking Play Area gate, 17/10/21 to 19/3/22 |
462.00 |
York Elevator Services Ltd – repairs to unresponsive lift |
90.00 |
Cllr George – purchase of replacement doorbell for Tiny Tots |
10.00 |
|
|
On-line payment total |
£2419.09 |
Payment Total |
£2,859.34 |
7.2
Income
Receipts
Village Hall rental income: |
|
15/2 Sarah Day, party hire |
55.00 |
16/2 S Allen, Black Cats Pilates |
25.00 |
16/2 Victoria Bloom |
55.00 |
18/2 Sue Coates, Slimming World |
50.00 |
21/2 Legg Hayley, Reenie 19/2 |
50.00 |
23/2 S Allen, Black Cats Pilates |
25.00 |
24/2 Kassia Scott, Zumba Village Hall hire |
136.00 |
25/2 Sue Coates, Slimming World |
50.00 |
2/3 Nicola Macleod |
100.00 |
2/3 S Allen, Black Cats Pilates |
25.00 |
3/3 W Allison, Wednesday Badminton |
24.00 |
4/3 Sue Coates, Slimming World |
50.00 |
9/3 S Allen, Black Cats Pilates |
25.00 |
11/3 Sue Coates, Slimming World |
50.00 |
28/2 National Westminster Interest |
0.60 |
2/3 Ramsdens Solicitors – York Marine Services purchase of car park |
20,000.00 |
11/3 Vernon House income |
300.00 |
11/3 Kassia Scott, Zumba Village Hall hire |
136.00 |
Income Total |
£21,156.60 |
8 School Governors
8.1 Infant School – update Cllr. Grabowski
8.2 Junior School – update Cllr. Green
9 Young Person of the Year Award and the Gordon Watkins Community Award
9.1 Committee Report
10 Pinfold
10.1 Committee Report – update Cllr. Gajewicz
11 Sensory Garden
11.1 Committee Report – update Cllr. Gajewicz
11.2 Mosaic repairs – update Cllr. Gajewicz
12 Police Liaison
12.1 Ward Manager’s Report
13 Local Council Association
13.1 Yorkshire Local Councils Association – Update Cllr. Harrison
13.2 White Rose updates
13.3
NALC
Legal Briefing LO1-22: Code of recommended practice on Local
Authority Publicity
(England) Publicity during the
pre-election period
13.4 Ukraine and Local Councils
13.5 Smaller Councils Committee letter to smaller councils
13.6 NALC Briefing -Ukraine
13.7
Writing
Grant Applications and Sourcing Local Council Funding Opportunities
- Mike
Deegan Consultancy
Webinar Training Session – Tuesday, 29 March 2022, 10.00am
to
12.00noon
14 Highway Matters
14.1
Annual
Review of Traffic Regulation Order Requests – email from G
Holmes, City of York
Council
14.2 Acaster Lane Bus Terminal – update Cllr Nicholls
15 Correspondence
15.1 City of York Council not covered elsewhere
15.1.1 None
15.2 Others
15.2.1 None
16 Ward Committee
16.1 Update
17 Any other business, which the Chairman consider urgent under the Local Government Act 1972
18 Date and time of next meeting Tuesday 26th April, 2022 at the Village Hall, Main Street, Bishopthorpe at 7.00pm.
19 Payments to Authorise MARCH 2022
19.1.1 Cheque / Direct Debit Payments
Amounts paid December |
|
Monthly direct debit to E-On Sports Pavilion Electricity (due month end) |
0.00 |
Monthly direct debit to E-On Village Hall Electricity |
354.15 |
Monthly direct debit to E-On Village Hall Gas (due month end) |
0.00 |
The Renewable Energy Co. Vernon House Electricity |
33.30 |
PlusNet – Village Hall Wi-Fi connection monthly charge (paid 3/3) |
26.40 |
PlusNet – Vernon House Wi-Fi connection, monthly charge (paid 3/3) |
26.40 |
|
|
Total Amount paid |
£440.25 |
19.1.2 On- Line banking payments
Amounts paid |
|
|
|
Clerk’s Salary |
700.00 |
Clerk’s Expenses- (Files for accounts / minutes 2022/23 £17.81, A5 value copy paper – 5 reams £20.12) |
37.93 |
Fireangel Carbon Monoxide Alarm for Village Hall |
22.99 |
M Haynes - Village Hall Facilities Manager |
437.50 |
Village Hall Facilities Manager expenses (bakeware set £2.99, Kitchen supplies £5.75) |
35.74 |
C Julie Bradley - Vernon House Caretaker |
250.00 |
C Julie Bradley - Vernon House Caretaker expenses |
0.00 |
C Henk – Sports Pavilion cleaning |
120.00 |
C Henk – Sports Pavilion cleaning expenses |
0.00 |
A Powell – Sensory Garden gate daily opening / locking |
84.00 |
York Wi-Fi Solutions – monthly support and maintenance package |
24.00 |
Dennis King Electrical Ltd – Replace two lights in Sports Pavilion toilets |
94.93 |
Payment to clerk - to supply deeds to York Marine Services - Feb 2021 |
50.00 |
R Clark – Locking / unlocking Play Area gate, 17/10/21 to 19/3/22 |
462.00 |
York Elevator Services Ltd – repairs to unresponsive lift |
90.00 |
Cllr George – purchase of replacement doorbell for Tiny Tots |
10.00 |
|
|
On-line payment total |
£2419.09 |
Payment Total |
£2,859.34 |
Bank Account checked by
|